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Asset Access Governance

Ensure AI systems comply with copyright, licensing, and brand guidelines when accessing or using digital assets.

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Protected Asset Types

Copyrighted Media

Images, videos, and audio with usage restrictions

Brand Assets

Logos, fonts, and branded materials with usage guidelines

Licensed Content

Third-party content with specific usage terms

Sensitive Documents

Confidential or internal-only materials

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Compliance Checks

  • Usage Rights: Verify AI has permission to use assets
  • Attribution Requirements: Ensure proper crediting when required
  • Modification Restrictions: Check if AI can alter or derive from assets
  • Distribution Limits: Validate usage scope and audience

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Brand Compliance

  • Brand Guidelines: Ensure usage aligns with brand standards
  • Context Appropriateness: Verify suitable usage context
  • Quality Standards: Maintain brand image quality requirements
  • Approval Workflows: Route brand asset usage to brand team

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Implementation Examples

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Image Usage Approval

{
  "functionName": "use_branded_image",
  "args": {
    "asset_id": "brand_logo_v2.svg",
    "usage_context": "social_media_campaign",
    "modifications": ["resize", "add_text_overlay"],
    "distribution_channels": ["facebook", "twitter", "linkedin"]
  },
  "assessment_result": {
    "risk_level": "medium",
    "reason": "Brand logo modification requires approval",
    "tags": ["#BrandAsset", "#SocialMedia", "#Modification"]
  }
}

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Content Creation with Assets

{
  "functionName": "create_marketing_material",
  "args": {
    "template_id": "newsletter_template_q4",
    "assets_requested": [
      "product_photos/laptop_hero.jpg",
      "logos/company_logo_white.png"
    ],
    "intended_use": "email_newsletter",
    "audience": "existing_customers"
  },
  "flow_routing": {
    "condition": "brand_assets_included",
    "channel": "#brand-team",
    "approvers": 1,
    "timeout": "24 hours"
  }
}

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Asset Metadata Integration

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Rights Management

  • Usage Permissions: Automated rights checking
  • Expiration Tracking: License expiry monitoring
  • Usage Analytics: Track asset usage patterns
  • Compliance Reporting: Audit trail for legal requirements

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Workflow Integration

  • DAM System Integration: Connect with existing asset management
  • Approval Routing: Automatic routing to rights holders
  • Version Control: Ensure latest approved versions are used
  • Metadata Enrichment: Add compliance and usage metadata